Store every record with context, search inside all of it, and put the right document in the right hands.
You might know the building, a rough range of years, and a word like "plumbing." Maybe a project name and a discipline, or nothing but a model number stamped on a nameplate. Any of it is enough.
Those building and year filters come from metadata you define. Every project and document carries custom fields: dates, locations, type of work, DSA, whatever your team cares about. That's what turns "all roofing work at the north campus since 2020" into one filter instead of an afternoon of digging.
Start from a satellite view of your own campuses. Click into a building and its projects and documents are right there. New team members find their way around without learning years of folder history first.
A collection is a virtual folder holding any slice of the archive. Build a safety bundle with every exit map, shutoff, and contact list for a building, no matter which project each one came from. The documents stay where they live; the collection is another way in.
The person who needs a document is rarely at a desk. Send a link that opens in one tap, or post a code where the work happens.
Drag in whole folders at once. Hivebase works through thousands of files in one pass, and you tag them as they land.
Bring a sample set to the demo and we'll load it live.