Hivebase stores As-Builts, O&M Manuals, warranties, and every other long-term facility record with context instead of file paths. The document you need is seconds away, and it stays that way for as long as the building stands.
A file server buries documents more than it loses them. Everything sits in one rigid hierarchy, and any question that doesn't match it turns into a hunt. Try asking a folder tree for the latest plumbing documents for the Technology Building. There's no path for that.
Hivebase reads every page of every document with AI-augmented OCR, even the old scans. One search covers the contents of the entire archive and shows results as you type.
Custom fields on every project and document: dates, location, type of work, DSA, and anything else your team cares about. Filter on any combination and get the cross-cutting views a folder tree cannot give you.
Gather any slice of the archive into a virtual folder. All plumbing documents from 2025, or a safety bundle holding every exit map, machinery shutoff, and procedure for a building.
Every location and building sits on an interactive map. Click a campus, drill into a building, and land on its projects and records.
The tech on the roof needs the damper drawing, not VPN access to the P: drive. Send an expiring link that opens on a phone in one tap, scoped to just that document or folder.
Print a QR code for a building's safety and operations manuals and post it in the mechanical room. Anyone with a phone is two taps from the right document, anytime.
A building's records deserve better than a wide-open share drive. Hivebase encrypts everything and puts every user behind role-based permissions, with an audit log recording each change.
We'll show you a real archive in about 20 minutes, not a slide deck.